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Executive Assistant to the VP for Advancement/Special Projects Manager

The Executive Assistant to the Vice President for Advancement/Special Projects Manager will perform a wide variety of administrative and special project duties in support of the Vice President for Advancement, including those related to the President of the University, the Development Committee of the Board of Trustees, and any other area of the University as assigned by the Vice President. In addition, the Executive Assistant will take a leadership role with support personnel in the division and working confidentially and comfortably when handling sensitive material. This position serves as a liaison for the Vice President to Advancement staff, with special attention paid to projects related to donor relations and stewardship.

The successful candidate for this position will be a person with an entrepreneurial spirit who has the ability to effectively “run” the office of the Vice President for Advancement, including monitoring the division budget. The person will manage one full-time staff person, and must excel at serving as a gatekeeper, prioritizing tasks, project management, working independently, and forecasting schedules and needs related to the Division and the University. Among many special projects, the Executive Assistant will pay special attention programs and activities related to donor relations and stewardship.

The position requires taking a leadership role in responsibilities such as, but not limited to, the following:

Manage an extremely active calendar of appointments, completing expense reports, arranging complex and detailed travel plans with the President and other division/campus personnel, creating itineraries and agendas, and compiling documents for travel-related meetings.
Monitor budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets and reconcile accounts. Serve as a liaison to the Controller’s Office on behalf of the Division for budget matters.
Provide administrative support to the Development Committee of the Board of Trustees, and any other special committees as assigned by the Vice President for Advancement.
Assume responsibility for a variety of projects that are integral to the Advancement program including fundraising projects and presentations that involve the President, Trustees, volunteers, and donors.
Organize and maintain confidentiality and integrity of records related to donors and prospective donors of the University, including working with the Vice President to ensure timely donor contact reports and actions.


It is essential that the candidate for this position be able to demonstrate exceptional written and oral communication skills and be flexible as necessary to meet deadline and project demands. The successful candidate will have a minimum of five years of professional, administrative, and transferrable experience, with preference given to candidates who have had work experience in higher education. A Bachelor’s Degree, and/or combination of training and experience that provides the required skills, knowledge, and abilities is required. Proficiency with Microsoft Office applications, database management, email, and the Internet is necessary.

Excellent fringe benefits including tuition remission for employee, spouse, and dependent children.

Western New England University is a private, independent, coeducational institution founded in 1919. Located on an attractive 215-acre suburban campus in Springfield, Massachusetts, Western New England University serves 3,900 students, including more than 2,600 full-time undergraduate students. Undergraduate, graduate, and professional programs are offered through Colleges of Arts and Sciences, Business, Engineering, and Pharmacy, and School of Law.

Western New England University is an Equal Opportunity Employer. We welcome candidates whose background may contribute to the further diversification of our community.